FOSDEM

We offer projects a devroom during the conference. A devroom is a room in which projects can organize their own schedule made of presentations, brainstorming and hacking sessions. Our goal is to stimulate developer collaboration and cross-pollination between projects, and as such we strongly favor projects with similar goals and domains to host a devroom together.

We offer stands to projects that want to present themselves to the visitors in a more personal fashion. Stands can be used to share information, demo software, sell merchandizing or give away goodies.

As every year, we have only a limited number of rooms, space for stands and lightning talk slots. Since we always receive more requests than we can host, a committee within the FOSDEM organizing team will review all proposals. Selection will be based on possible impact, our experience of previous editions and diversity in the offerings.

1) What we offer:

1.1) Developer Rooms:

• a room on Sat 7th from 12:00 to 18:00 and on Sun 8th from 10:00 to 17:00,
• a video projector (with VGA cable)
• power (C/E plugs)
• wired (RJ-45) network with Internet access at the speaker's desk,
• best-effort shared wireless Internet access (a and b),
• publication of the schedule on the FOSDEM website, including speaker bios and talk abstracts.

1.2) Stands:

• one or two tables of min. 1m x 70cm each, positioned in the hallways of the Developer Rooms and between the Main Track conference rooms,
• two chairs per table,
• one power plug type C/E (bring connectors/adapters etc yourself),
• best-effort shared wireless Internet access (a and b)

2) Conditions for requests:

2.1) Developer Room:

• be a Free Software or Opensource project (your project produces and releases software under an opensource license or otherwise contributes to opensource activities and communities),
• preference for joint devroom requests from projects with similar goals/domains,
• you must send us a devroom request before 2008-11-22 as described below,
• you must send us a complete schedule at least 3 weeks before the event (further details provided when request is accepted).

2.2) Stand:

• be a Free Software or Opensource project (your project produces and releases software under an opensource license or otherwise contributes to opensource activities and communities),
• man the stand with at least 2 persons during the entire conference,
• send us a stand request before 2008-11-22 as described below.

3) Applying for a devroom:

Every year, we get a lot more requests than we have rooms, and the latter also vary a lot in size (from 30 to 200 seats). Because "first come first served" is not the best option by any means, a committee within the FOSDEM organization team will select the projects that will get a devroom.

To request a DevRoom, send the following information to devrooms@fosdem.org:

• Project name
• URL of the website of the project
• Description of the project(s) (will be put on website when accepted)
• Name of devroom responsible and role in the project

All Developer Room request must be sent in before Saturday 2008-11-22, 23:59 CET.

If you would also like to have a Stand, include a stand-request in the email as described below. Both requests will be treated separately, so you might get either one of them, none or both. Note that we try to put booths next to their devrooms, but it is not always possible.

4) Applying for a stand:

As with Developer Rooms the number of available stands is limited as well, and the FOSDEM organization team will select projects that will get a stand.

To request a stand, send the following information to devrooms@fosdem.org:

• Project name
• URL of the website of the project
• Description of the project(s) (will be put on website when accepted)
• Name of stand responsible and role in the project
• A short description of the activities you plan to do on your stand (demoing applications, handing out information or media, ...)
• Whether you would like 2 tables in stead of one, your motivation for the second one.

All Stand request must be sent in before Saturday 2008-11-22, 23:59 CET.

5) Confirmation:

Every request will receive an email before Sunday 2008-11-30 to approve or reject the demand for a devroom and/or a stand. Details on further proceedings will then be communicated swiftly.